Electronic Document Distribution

What is Electronic Document Distribution?

Electronic document distribution is the process of sending documents electronically. Electronic document distribution encompasses all document types – from invoices (e-invoicing), bills (e-billing) to legal documents, instructions or any other kind of document imaginable.

Electronic document distribution has grown rapidly in popularity in recent years, fitting well with the needs of modern businesses seeking to operate more efficiently through increased process digitisation.

Netsend is trusted by leading global businesses for their electronic document distribution needs.

Electronic document distribution benefits

Electronic document distribution benefits range from reduced costs, to improved security and better efficiency through electronic search and automation. Some of the main benefits of using Netsend as an electronic document distribution solution are explained below.

Reduced Costs

Moving from paper to digital documents, via Netsend, presents enormous cost savings, removing the need to print, post, file, store and retrieve documents in a paper format.

The reduction of paper costs alone can run into a saving of £1,000s per annum. It’s not just the paper though, equipment costs and storage space contribute significantly too.

From the perspective on invoicing alone, it’s estimated that a saving of €6.60* per invoice can be made by going digital.

Improved Efficiency

Digital efficiency is one of the main reasons businesses choose Netsend for their electronic document distribution needs. The ability to search electronically, rather than leafing through volumes of paper, can save hours of productivity, across a business, each day.

Electronic distribution of documents means a near instantaneous delivery, and information copy-pasted into documents can be automated, speeding processes up further.

Document Integration

Better Integration

Netsend enables transactional documents, statements and other items containing system-generated information, to be produced and Netsent automatically.

In some cases, the recipient may have automated processing/handling, where Netsend ensures electronic document delivery in exactly the right format to improve performance for recipients too.

Better Visibility of Documents

Greater Visibility

In business, as in life, it’s dangerous when you don’t know what you don’t know. The distribution of electronic documents via Netsend enables read-receipts to be generated and legally-valid remote approvals to be supplied. This makes the distribution and acceptance of updates to documents far more efficient.

Furthermore, administrators have visibility of the status of all documents sent, through the Netsend portal, allowing for follow-up actions to be pin-pointed, and even automated.

Security of business documents

Improved Security

Security benefits of electronic document distribution range from legally-valid electronic signatures/certificates, password-restricted access, and visibility of who has accessed what and when.

Beyond access restrictions, Netsend encrypts at document level to add yet another layer of security and protection to sensitive data.

Compliance and Ease of Auditing

As B2G processes move towards electronic format for invoicing, tenders and submissions in the EU (following the precedent set by South America), B2B processes are set to follow.

With digital signatures providing a more secure, and legally accepted, alternative to ‘wet ink’ signatures, and digital certification becoming an accepted part of VAT compliance, more businesses use Netsend to distribute business critical documents each year.

Electronic document distribution solutions

When evaluating electronic document distribution solutions, it’s important to consider how these integrate with existing business processes.

Netsend presents a trusted, easy-to-use, solution that fits in with existing processes. This results in an average of over 80% of customer documents being sent in electronic format within one year.

Channel shift is one of the most important topics in business, so choose Netsend to ensure the smoothest move from old ways to the new.

Internal Considerations
Electronic document distribution can be as easy to integrate as switching out a printer. Users are in the habit of printing documents, so directing these to Netsend, rather than a printer, is an easy step to take. This results in a rapid uptake and faster savings.
Audience Considerations
Working with an expert partner, such as Netsend, with experience in moving audiences to electronic format documents, will enable the fastest uptake from your audience.

Onboarding processes to familiarise recipients with new document formats, and the ability to self-service from a document portal, are an important part of why Netsend deployments are so successful.

Find out more about Netsend

Netsend is at the vanguard of companies dedicated to eradicating issues of credit control. Through its management of business-critical document distribution, Netsend ensures accurate and efficient delivery of invoices to your customers in the medium which suits them.

Beyond saving time and cost through invoice automation, Netsend enables a risk-free and seamless shift towards electronic invoicing, reducing errors and driving down DSO.

Netsend also removes the classic challenges of document storage and retrieval for auditing and compliance.  FTSE 100 businesses depend on Netsend to provide secure online access to their document distribution history, facilitating ease of reporting, performance analysis and proof of delivery amongst a range of other document management functions.

Headquartered in the UK, Netsend has clients operating in over 52 countries.

Download the Netsend brochure to find out more.

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