Electronic Document Distribution
What is Electronic Document Distribution?
Electronic document distribution is the process of sending documents electronically. Electronic document distribution encompasses all document types – from invoices (e-invoicing), bills (e-billing) to legal documents, instructions or any other kind of document imaginable.
Electronic document distribution has grown rapidly in popularity in recent years, fitting well with the needs of modern businesses seeking to operate more efficiently through increased process digitisation.
Netsend is trusted by leading global businesses for their electronic document distribution needs.
Electronic document distribution benefits
Electronic document distribution benefits range from reduced costs, to improved security and better efficiency through electronic search and automation. Some of the main benefits of using Netsend as an electronic document distribution solution are explained below.
The reduction of paper costs alone can run into a saving of £1,000s per annum. It’s not just the paper though, equipment costs and storage space contribute significantly too.
From the perspective on invoicing alone, it’s estimated that a saving of €6.60* per invoice can be made by going digital.
Electronic distribution of documents means a near instantaneous delivery, and information copy-pasted into documents can be automated, speeding processes up further.
In some cases, the recipient may have automated processing/handling, where Netsend ensures electronic document delivery in exactly the right format to improve performance for recipients too.
Furthermore, administrators have visibility of the status of all documents sent, through the Netsend portal, allowing for follow-up actions to be pin-pointed, and even automated.
Beyond access restrictions, Netsend encrypts at document level to add yet another layer of security and protection to sensitive data.
Compliance and Ease of Auditing
With digital signatures providing a more secure, and legally accepted, alternative to ‘wet ink’ signatures, and digital certification becoming an accepted part of VAT compliance, more businesses use Netsend to distribute business critical documents each year.
Electronic document distribution solutions
When evaluating electronic document distribution solutions, it’s important to consider how these integrate with existing business processes.
Netsend presents a trusted, easy-to-use, solution that fits in with existing processes. This results in an average of over 80% of customer documents being sent in electronic format within one year.
Channel shift is one of the most important topics in business, so choose Netsend to ensure the smoothest move from old ways to the new.
Onboarding processes to familiarise recipients with new document formats, and the ability to self-service from a document portal, are an important part of why Netsend deployments are so successful.
Find out more about electronic document distribution
- Check list for Outsourcing Document Distribution
- Document Distribution: Best Practice and Future-Proofing
- Achieving Competitive Advantage through Document Distribution
- Understanding the benefits, challenges and considerations in going paperless
- A guide to creating a business case for e-invoicing
- Structure a successful paperless project plan, avoid common pitfalls and report on the metrics that matter
- Improve cash flow and customer experience management with e-invoicing
Find out more about Netsend
Netsend is at the vanguard of companies dedicated to eradicating issues of credit control. Through its management of business-critical document distribution, Netsend ensures accurate and efficient delivery of invoices to your customers in the medium which suits them.
Beyond saving time and cost through invoice automation, Netsend enables a risk-free and seamless shift towards electronic invoicing, reducing errors and driving down DSO.
Netsend also removes the classic challenges of document storage and retrieval for auditing and compliance. FTSE 100 businesses depend on Netsend to provide secure online access to their document distribution history, facilitating ease of reporting, performance analysis and proof of delivery amongst a range of other document management functions.
Headquartered in the UK, Netsend has clients operating in over 52 countries.
Download the Netsend brochure to find out more.