Reduce your postage costs to zero and forget about the postage cost savings for business that come into place from 29th March 2016.  Royal Mail are reducing their postage costs for franked mail from 29th March 2016, as seen below, which will make posting letters and parcels a little less expensive.  But isn’t this a cost your business could just do without?

  • Royal Mail Mailmark® franking – sending a 1st Class Letter will be 51p and the cost of sending a 2nd Class Letter starting from 37p
  • Standard or SMART meter franking – save over 17% when sending a 1st Class Letter, or 27% when sending a 2nd Class Letter when compared with Stamps. Although the cost of the franking machine needs to be taken into account (thus somewhat reducing this saving).

You can find more details on the Royal Mail website.

Whilst these savings do take a little of the sting out of posting large volumes of letters and parcels, it’s still easy to rack up huge postage costs, when you could be saving far more by sending documents electronically.

Reduce postage costs and your customers will thank you

We live in an increasingly digital world, even when a communication is delivered in a paper format, it’s almost certainly originated from a computer, and often ends up having some aspect of it typed back in, or scanned, by the recipient.

In an age of online banking, commerce and information storage, it’s increasingly preferable to receive communications electronically.  This means they are easily archived, instantly searchable and don’t create clutter!

Furthermore, you can always pass a little of the cost savings on to your customers – rewarding those who opt-in for electronic communications.

Reduce more than just postage costs

Saving on postage costs is just part of the story.  With a saving of at least 37p on postage per letter, this is a great start.  But think about the cost of franking machine hire, maintenance and management, as well as the time and cost of printing documents and stuffing them into envelopes.  The savings add up, quickly.

Ensure receipt and improve visibility and security

Using an electronic document distribution system, such as Netsend, enables you to reduce postage costs, by sending documents electronically.   What’s more, electronic document distribution also ensures that your documents get through to the right person – waiting for confirmation they have read them, or resending if they haven’t accessed the document.  It’s even possible to arrange for documents to be automatically posted if a particular customer cannot, or will not, receive or read an electronic version.  Save your postage costs for those who really need it.

Sending documents electronically enables you to see who has read what, and when.  This can be a huge help in terms of validating receipt of financial or legal documents, you can even use this to chase late-payments when you know they’ve received and read their invoice.

Document and data security is an increasingly important consideration.  Electronic distribution provides the tools to validate your recipient is the correct person before allowing access to sensitive information.  Electronic documents aren’t left lying around, or misplaced, so you can rest assured that only your documents and data is secure.

Reduce postage costs for ‘reprints’

Providing recipients with access to an online archive of their documents, means they can self-service any reprinting needs, or queries about historic transactions or information.  This frees up customer service phone lines and reduces the cost of posting reprinted documents.

No need to wait for March 29th 2016

Moving to electronic document distribution, and saving postage costs, couldn’t be easier.  Think of your document distribution platform being a little like sending the document to a printer (on your network).

In some cases, such as e-invoicing and other financial documents, this can be automated completely.  Automation allows accounts receivable teams to focus on getting the money in, handling exceptions and late payments – rather than performing repetitive printing, stuffing and posting tasks.  You’re essentially directing documents as if to print, but they’re getting handled electronically, so nothing to take out of the printer, stuff into envelopes, frank/stamp and post.  This saves a lot of time, and a lot of money.

Find out more about electronic document distribution, or get in touch and we can explain the savings directly.

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