Online and e-mail invoicing are becoming ever popular in our changing global economy as means to bill clients or customers for services they have used. Invoicing can also be carried out using the postal service or a fax machine, which have until recently been the most popular methods to do this. Inter-business communication however, now largely relies on e-mail invoicing or online invoicing; with, it would seem, business to customer document distribution heading the same way.

Comparing E-mail Invoicing with the Postal Service

E-mail invoicing is where a company sends their clients and customers invoices in an e-mail. This e-mail invoice arrives with the customer efficiently, and contains the option to pay the invoice immediately via a link in the e-mail. E-mail invoicing differs greatly from postal invoicing, where the invoice will take over a day to reach the customer once sent. International customers will need to wait even longer for their postal invoice, where e-mail invoicing would provide instant delivery. The speed of e-mail invoicing is important because credit control relies on receiving payment of invoices as quickly as possible.

Comparing Online Invoicing with the Postal Service

Online invoicing differs to e-mail invoicing because a customer’s online invoice is made available to them in a link from an e-mail. According to company policy, this link may or may not be safeguarded with a username and password request. Online invoicing can be seen here to be safer than postal methods of invoicing, because a customer technically must verify their identity twice before they can view it (once to enter their e-mail inbox and again to view their invoice). Online invoicing and e-mail invoicing are secure because the invoice remains between a company and their customer. It is not brought to them via a postal sorting office.

Online Invoicing and E-mail Invoicing versus the Fax Machine

Fax machines fare well when compared to online and e-mail invoicing. The fax machine also offers instant invoice delivery, and the security of this. The main comparison which can be made between fax and e-mail or online invoicing is the fact that a large portion of the British population has internet access, whereas many fewer will own a fax machine. Businesses often prefer to receive invoices using fax, as a fax invoice is more difficult to mix up with junk mail and overlook.

More information on e-mail invoicing, online invoicing, fax and the postal service as document distribution methods can be found using the following link: Netsend.

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