Originally a futuristic fantasy, the paperless office is now becoming a realistic aim, and one towards which your phone company is undoubtedly moving. Computers, the internet and electronic document distribution have been gradually making paper redundant since the 1980s. Now, the so called reverie of a paperless office is a concept very trendy among businesses. If your phone company uses electronic document distribution, then the term paperless office will not be unfamiliar to them.
The Paperless Office
A paperless office uses electronic document distribution to ensure as much B2B, B2C and internal communication as possible is carried out without paper. Document storage and archiving is also done electronically, and electronic document distribution systems have even made internet document storage possible. The paperless office is not quite a reality as present, but as a fast, cheap and secure way to distribute documents it is gaining prowess in the business world.
Using Electronic Document Distribution
Electronic document distribution is a main feature of a paperless office. It involves the sending of invoices and statements via electronic means (e-mail) as opposed to postal means. While in possession of the company sending them, these statements will remain digitised. Consequently, as a paperless office would require, the invoices and statements do not touch paper unless you, the customer, choose to print them.
Advantages to a Paperless Office
Electronic document distribution and the aim of a paperless office is a better way for companies to send out statements and invoices for many reasons. Firstly, it is easier to use electronic document distribution to automate the sending of these documents. A pre-paperless office would spend long hours printing and enveloping them; whereas a paperless office using electronic document distribution would have customer databases and a simple business invoicing system to send these out instantly and free of postage costs.
Electronic document distribution’s simplicity also means a paperless office gets invoices to customers more efficiently, and at a lower cost to postage and printing. Equally the environment benefit from the reduced paper and energy usage in a paperless office. The setting up of electronic document distribution as a system can be outsourced for ease of transition. Nesend are an example of a company offering such a served and taking other companies closer to their own paperless office.
Do I receive my Phone Bill by Electronic Document Distribution?
If you receive your phone statement or invoice via an e-mail then yes, you do use electronic document distribution. This means that you are helping your phone company to become a paperless office; you should continue using electronic document distribution and encourage others to do the same.